Full Time

Development Administrative Coordinator

Gann Academy 333 Forest Street, Waltham MA


Gann Academy is a pluralistic Jewish high school that challenges students to cultivate their talents and interests in all areas of human potential: intellectual, artistic, spiritual, and physical. Our faculty, made up of Jewish and non-Jewish educators, facilitates the student journey. We seek teachers committed to collaborating and growing in their teaching practice; supporting diverse learners in the classroom; and connecting with students outside the school, both formally and informally.

Gann Academy is committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe including diverse perspectives will improve our work and societal and learning outcomes. All employees participate in this commitment, whether internally, in building a welcoming workplace culture, or externally, in ensuring inclusive engagement with families and other community members.

Perhaps most of all, Gann offers a community of intelligent, collaborative, and compassionate professionals who care about their work, school, and colleagues. We help one another learn, solve problems, and have fun.



Under the direction and supervision of the Chief Advancement Officer and the Senior Advancement Officer, the Development Administrative Coordinator is responsible for managing the core department operations, including gift processing, acknowledgments, maintaining gift accuracy, invoices, and reconciliation with the Business Department. The coordinator is also responsible for prospect research and database reports. This position performs various administrative, technical, and support functions, including utilizing Blackbaud/Raiser’s Edge, maintaining the master department calendar, and supporting the planning and execution of the annual campaign.

This is a Full-time, 12-month, in-person position. The salary range is $50,000 - $60,000 depending on experience.



Gift Processing, Acknowledgments, and Data Management Duties:

  • Input and track all donations in Raiser’s Edge, including credit card payments, online payments, and gifts of stock or appreciated securities
  • Create and send all donor acknowledgment letters
  • Create and send all tribute gift recognition cards
  • Execute standard queries from Raiser’s Edge, such as financial reports and solicitor reports
  • Create ad hoc queries, exports, and reports as needed related to fundraising and events
  • Accurately track constituent groups and adjust as needed
  • Execute all mailed and emailed communications using a variety of platforms
  • Make updates to the gift processing portion of the Gann webpage
  • Work collaboratively with the business and admission offices to coordinate data and ensure financial reconciliation

General Database, Research, and Administrative Duties

  •  Work with the CAO to define and implement a prospective research program
  • Produce research and briefings using online database services and internet resources
  • Create and manage reports, and meeting schedules of both staff and volunteer-driven prospect management activity
  •  Compose, create, edit and type a variety of forms, letters, lists, reports, spreadsheets, applications, and other materials as requested; file, duplicate and distribute/collect materials as necessary
  • Coordinate, prepare, and distribute electronic mailings to donors, faculty, staff, students, parents, and others as needed; distribute department mail
  • Manage all materials and supplies for the department; and
  • Maintain the master project calendar for the Advancement Department
  • Other administrative functions as needed



  • Competitive salaries
  • Professional development
  • Comprehensive benefits package featuring generous paid time off policies -including sick time, paid vacation, personal days, and U.S. holidays. Gann employees get up to 15 days off for Jewish Holidays, depending on the Jewish Calendar of the year
  • Short Fridays
  • Comprehensive Health Insurance
  • Retirement Plan Match (403B) starting immediately!
  • Hungry? Gann has a full-service kosher dairy dining hall complete with a fresh salad bar and multiple hot meal options
  • Free parking!
  • Fitness facilities for our faculty and staff
  • Life Insurance
  • Short - and Long-term disability



Physical demands include dexterity for office machine/supply operation, including but not limited to computers, telephones, electronic calculators, copy machines, and printers. Stooping, bending, reaching for files or supplies, and sitting or standing for extended periods is common.


Gann Academy is an equal opportunity employer. It is the policy of the school to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, creed, color, religion, national origin, sex (including sexual orientation, gender identity, or expression), and pregnancy, age, physical or mental disability, genetic information, or veteran status.


External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.


This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot ensure that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA), so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed Form I-9.



  • High level of accuracy and detail-oriented
  • Excellent customer service skills
  • Ability to work collaboratively with colleagues
  • Ability to work independently and effectively in a changing, fast-paced environment.
  • Possess computer skills in MS Office Suite: Excel, Word, PowerPoint, etc.; mail merge skills preferred; excellent email etiquette
  • Ability to prioritize several projects, assimilating information with accuracy and consistent attention to detail, and meet schedules and deadlines with minimal supervision; possess excellent logistics management and program organization skills
  • Self-starter with excellent decision-making capabilities
  • Possess effective written and oral communication skills

Education and Experience Requirements

  • Bachelor’s Degree preferred
  • 1-2 years of office experience preferred, and experience in an academic or development office or school environment is a plus 
  • Experience with Raiser’s Edge or other databases preferred but not required

Qualifications: Bachelor's Degree Preferred and 0-2 years of experience.