Full Time

Director of Finance and Operations

Temple Shir Tikva 141 Boston Post Road, wayland MA

Would you like to work with a dynamic, talented, and collegial team of Jewish professionals? Do you want to feel valued and appreciated for your expertise by temple leadership, volunteers, and colleagues? Temple Shir Tikva is the place for you.

Temple Shir Tikva is a vibrant Reform Jewish synagogue with over 500 member families located in Wayland, Massachusetts, 12 miles west of Boston. As a leading synagogue in Boston’s Metrowest, we are home to members of all generations, providing them with a nurturing, engaging and warm community to call their own. These are exciting times in our community. Over the last several years, through innovative programming, a welcoming community, and a real investment in quality education, our membership has grown. With our dynamic staff team and dedicated lay leadership, we are fulfilling our vision to make Judaism relevant in the 21st century, and for Shir Tikva to be the heart of Jewish living and practice in Metrowest.

Responsibilities:

Finance - Responsible for all financial activities
Books & Records
• Manage third party bookkeeper & internal finance staff.
• Manage annual budgeting process and ongoing budget-to-actual review with staff and trustees.
• Responsible for developing and circulating a monthly financial reporting package to key stakeholders.
• Ensures compliance with existing policies and procedures.
• Updates/creates policies and procedures as needed.
• Oversees (with financial staff) procurement process including soliciting bids, contracting, and bill payment.
• Manage banking relationships and related banking activity with the treasurer.

Responsibilities:

Finance - Responsible for all financial activities
Books & Records
• Manage third party bookkeeper & internal finance staff.
• Manage annual budgeting process and ongoing budget-to-actual review with staff and trustees.
• Responsible for developing and circulating a monthly financial reporting package to key stakeholders.
• Ensures compliance with existing policies and procedures.
• Updates/creates policies and procedures as needed.
• Oversees (with financial staff) procurement process including soliciting bids, contracting, and bill payment.
• Manage banking relationships and related banking activity with the treasurer.
Membership Billing
• Work with President and Treasurer on updating annual membership records and fees as appropriate.
• Responsible for issuing annual bills and ensuring collections.
• Create formal and informal policies around billing, collections and abatements with Treasurer.
• Produce membership reporting as needed.
General
• Attend Board Meetings and Finance Committee Meetings.
• Act as a finance liaison with ELC (Early Learning Center), Religious School and Trustees.
• Provide ongoing assessments of financial systems and financial relationships.
• Maintains overall responsibility for financial controls and safeguarding of the assets of the temple.

 

Building / Operations
- Responsible for maintaining an attractive, comfortable and safe physical facility
- With Office Manager, procure supplies in a timely and cost-effective manner.
- Supervise custodial staff; direct daily custodial and setup work; monitor quality of work.
- Identify needed additional custodial or setup support; schedule and manage vendors.
- Maintain list of building projects; obtain estimates for required work; work with trustees to prioritize and get approval on projects.
- With Office Manager, coordinate activities of building vendors.
- Maintain appropriate insurance.
- Act as primary liaison with neighbors, general renters, and other building users.

HR Benefits and Payroll
- Supervise payroll vendor.
- Ensure new employees provide appropriate new hire documentation; ensure CORI checks are done for new employees; ensure new employees are enrolled in appropriate benefits programs and are informed of their benefits.
- Ensure TST meets legal compliance requirements.
- Ensure employee policies are reviewed periodically and communicated to employees.

 

Building Rentals
- Analyze costs and develop appropriate rental fee schedule.
- Develop strategy for building rental to ensure building is generating income when appropriate, while ensuring temple and education- related events have priority.
- Identify rental opportunities. Work with renters to understand requirements. Communicate costs. Negotiate contracts. Ensure appropriate setup and other requirements are met. Collect fees.
- Work with clergy assistant to coordinate B. Mitzvah event rentals.
- Develop appropriate contracts and rental schedules.
- Ensure collection of fees, security deposits, and certificates of insurance.

Security
- Work with security vendor to schedule security details.
- Negotiate and manage contracts with security vendors.
- Work with trustees to develop security goals and develop plans to meet those goals.
- Ensure temple has security plan and staff are appropriately trained to execute that plan.
- Work with Wayland Police and other entities to identify security improvements and take advantage of available resources.
- Pursue private, state and federal grants to fund security improvements.

Manage Staff:
- Manage assigned staff.
- Set objectives, monitor performance, and provide feedback to staff to improve performance.

 

Skills or Background Needed:
• Five+ years’ experience in a finance and operations role.
• Budgeting and reporting experience required.
• Experience managing administrative staff.
• QuickBooks experience essential.
• Experience with financial management and budgets, essential.
• Experience negotiating contracts and managing vendor relationships.
• Facility management experience desirable.
• Self-directed and able to work independently, with strategic problem-solving ability.
• Meticulous about details and follow-up. Highly organized.
• Great at project management and process improvement; able to document and communicate policies and procedures.
• Excellent relationship builder: able to communicate with firmness and warmth, and to demonstrate a high level of tact, discretion, humility, and diplomacy with all internal and external stakeholders.
• Must be able to demonstrate the ability to maintain confidential/sensitive information.
• Ability to perform under pressure, with patience and a sense of humor.
• Excellent communication skills.
• Ability to work collaboratively with paid staff and volunteers.
• Some evening, weekend, Jewish holiday work required.
• Experience in non-profits or Jewish organization a plus.
• Bachelor’s degree required. Graduate degree in nonprofit management, finance, or graduate experience equivalent, highly prized.

Qualifications: Bachelor’s Degree Required and 3-5 years of experience.