We are seeking a highly organized full-time Operations and Communications professional to collaborate with and support our Rabbi, Staff and Board of Directors, and help our community continue to grow. This person will be a key member of the leadership team that oversees the operations and activities of the Temple, communicating in various ways with our community, implementing programs and ensuring smooth daily operation.
Administration and Office Management: Responsible for day-to-day operation of the temple, including daily administrative tasks, logistics, organizing supplies, and implementing procedures necessary for the smooth and efficient administrative functioning of the temple. Supervise office staff and oversee contract employees (such as facilities personnel, vendors, and contractors) in consultation with Rabbi and lay leadership. Maintain files and records for the temple, its Board and committees. Provide administrative and logistical support for our vibrant youth education programs.
Communications: In collaboration with the Rabbi, prepare weekly email messages to the congregation, school families, and other emails as needed. Help shape messaging and newsletters with attention to detail and visual appeal. Promote effective information sharing among the Rabbi, other professional staff, and lay leadership. Update temple’s website and social media presence, and manage other communications with members and non-members.
Programs and Calendar: Manage the temple calendar and ensure that calendaring functions run accurately and smoothly. Oversee system for scheduling programs and events with staff and volunteers. Coordinate sign-ups and payment. Order materials and supplies as needed.
Membership and Engagement: Be the point of contact along with the Rabbi to the public and members, which includes responding to communications and inquiries, greeting people who come to the temple, answering the phone, and responding to messages. Oversee the membership and religious school database and process registrations. Ensure accuracy of membership information and records. Work with lay leaders to administer member and donorship accounts, and oversee acknowledgments to donors. At times, provide in person presence to temple programs and services, helping to engage and support our members.
Worship and Lifecycle Support: Provide administrative and logistical support for the Rabbi, weekly Shabbat services, holidays, and lifecycle for members (bar/bat mitzvah, funerals, etc.)
Facilities: Oversee the facility needs for temple programs, the Religious School and Early Learning Center. Collaborate and coordinate with others to implement the effective use of space. Serve as liaison to members using synagogue facilities. Coordinate the use of synagogue facilities regarding caterers, photographers, musicians and party planners who provide services within the synagogue building. Oversee and supervise aspects of facility rentals including contracts, billing, collections, building set-up and scheduling of staff.
Work with lay leaders to oversee aspects of the building operations, ensuring that the building, grounds, and equipment are maintained properly. Help to develop, implement and monitor a program of preventive periodic inspection and maintenance.
Safety and Security: Assess and implement security and emergency management systems in coordination with the Executive Committee and the Security Committee, including staff training, lay security greeter training and scheduling, drills, policy manual, etc.).
Qualifications and Qualities:
Bachelor’s from an accredited four-year college or university
Strong organizational, written and oral communication skills.
Ability to work independently, follow-up, set priorities, manage time efficiently and be flexible.
Ability to oversee and collaborate with staff, work with clergy and volunteer lay leadership, and establish and maintain effective relationships with temple members.
Previous experience in synagogue and/or office management preferred.
Knowledge of principles and practices of temple administration, including temple organizational structures and operations and Jewish customs and holidays preferred.
Comfortable with various office application software, including Microsoft Office, Google, and QuickBooks. The candidate will also be expected to learn synagogue-specific software (e.g. ShulCloud). Prior knowledge of ShulCloud helpful.
Flexible work hours, including some evenings and weekends, required.
Qualifications: Bachelor’s Degree Required.