POSITION TITLE: Regional Coordinator
REPORTS TO: Regional Director/Deputy Regional Director
SUPERVISION EXERCISED: May serve as Supervisor for interns, serve as liaison between administrative and managerial staff as needed, and provide training on processes and software.
LOCATION: Boston, MA
Grade/Class: Grade C, Non-Exempt, Non Union.
ABOUT THE ORGANIZATION:
ADL is the leading anti-hate organization in the world. Founded in 1913, its timeless mission is “to stop the defamation of the Jewish people and to secure justice and fair treatment to all.” Today, ADL continues to fight all forms of antisemitism and bias, using innovation and partnerships to drive impact. A global leader in combating antisemitism, countering extremism and battling bigotry wherever and whenever it happens, ADL works to protect democracy and ensure a just and inclusive society for all.
To provide a broad range of administrative and project management support to the regional office staff, programs and fundraising activities.
Provide high level support to Regional Office, including program and event support, database management, administrative processing, scheduling and communications.
Work with various members of the regional team, coordinate the timely processing of check requests, contracts, donation transmittals and other administrative needs.
Provide support in creating and posting digital media content, including but not limited to: Regional social media accounts, web pages, e-newsletters, and other platforms as needed.
Coordinate and provide project management support for in-person and virtual events, including registration management and on-site assistance. Provide technological support for events as needed.
Maintain Regional databases and contact lists to ensure that they are up to date and accurate. Assist with maintenance and accuracy of Regional information in Salesforce. Send email campaigns on behalf of other staff members in support of their efforts, initiatives or programs in connection with these lists.
Schedule and provide support for ongoing meetings, including Regional Board Meetings and committee meetings.
May serve as a liaison between the Regional Office and the National Office on matters of technology and administrative systems.
Track and order office supplies, process invoices and serve as primary interface with vendors.
Lead staff in maintaining the organization of the physical office.
Collaborate with Regional Office Staff to provide support for special events and projects as needed.
May serve as a point of communication for external contacts and stakeholders.
Identify and recommend venues and companies to serve regional office needs.
Strong computer skills (including Word, Excel, and PowerPoint), analytical and interpersonal skills.
Demonstrated ability to balance multiple responsibilities and effectively prioritize to complete projects on deadline.
Exceptional attention to detail.
Familiarity with social media best practices and platforms including Twitter and Facebook.
Strong customer service and written and oral communication skills.
Strong team player.
Two to four years’ experience, with a minimum of one year experience providing administrative support in a fast-paced office environment required.
Bachelor’s degree or equivalent experience required.
Course work in Communications, Business Administration, or related fields is preferred.
Flexibility to work evenings and weekends when necessary to represent ADL and to attend regional programs (3-5 times/year).
ADL COVID-19 Protocol (updated periodically): ADL is adhering to public health guidance regarding COVID-19. ADL will require that all employees are vaccinated with exceptions for medical and religious accommodations. ADL is requiring proof of vaccination. ADL is a hybrid environment; this role may require 3 days in the office.
This position has a salary range of $45,000 to $55,000. This salary range is reflective of a position based in Boston, MA. Please note that actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.
ADL values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of underrepresented ethnic groups, foreign-born residents, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws.
ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact Talent & Knowledge at firstname.lastname@example.org.
ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws.
The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.
Qualifications: Bachelor's Degree Preferred and 0-2 years of experience.